Annual Review

Every member must complete the co-op’s Member Survey form. This form is required from every unit in the co-op.
Every member must submit a Pet Registration form. This form is required from every unit in the co-op.

NEW THIS YEAR: A photograph of your pet is required.

Attach a photo of each pet listed on your Pet Registration form. If you prefer, you can send photos by email to [email protected]. Photos sent by email will be printed for your file.

Every member must complete a Vehicle Registration form and a copy of the vehicle insurance certificate for each vehicle listed on the form.
Every member must submit a copy of their current Household Insurance Policy, or certificate of insurance. If you provided a copy earlier this year, thank you!

For members wishing to apply for Rental Assistance for the start of the co-op’s new fiscal year on January 1, 2025, please complete the Request for Rental Assistance – Declaration form. Please see the instructions below for information about how to complete the form and the income documentation required.

There are multiple options for submitting your forms!

Paper forms: Please place your completed forms and documents in an envelope and submit them to the drop box at the co-op office or send them by email to [email protected].
Online: The following forms are available to fill out online:

Member Survey
Pet Registration form
Vehicle Registration form

Due to the sensitive nature of the information required, the Rental Assistance Declaration must be submitted directly to the office.

If you would like to print a copy of the Dundee 2025 AIV package, a PDF is available here:

Market Package

Income Tested – Includes Request for Rental Assistance Forms

Deadline for Submission: September 30, 2024

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NOTE: Fines apply if you do not submit your forms by the due date.

Per co-op policy, members who fail to submit annual review forms by the due date will be charged a penalty of $5 per day until the forms are received.

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New housing charge rates take effect January 1, 2025. A notice will be provided to you in late November showing your new assessed housing charge rate.

If you have any questions, please contact our office coordinator at Cana’s office at 604-524-8524, X103 or via email at [email protected].

Request for Rental Assistance – Declaration Form

To receive Rental Assistance, you must complete and sign the Request for Rental Assistance Declaration form and provide documentation of income.

Complete the form as follows:

Name of Representative of the Household: Write the name of the principal member for the unit in this section of the application form.
Unit Address: Write your full address in this section of the application form.

Table 1 – Individuals Living in the Household and all Incomes of the Household except for those persons who are financially dependent.

Persons considered financially dependent and do NOT need to be individually listed are:
- Children under 18 years of age, who do not have dependents.
- Individuals between 18 and 25 years of age who are attending a recognized learning institution on a full-time basis. Documentation from the institution confirming full time student status must be provided.
- Individuals with a severe and permanent recognized disability which requires constant care.

Print the number of financially dependent individuals living in the unit on the line below the table.

First Name and Last Name: Write the full name of each person residing in your unit in this section of the form as first name, last name, beginning with the principal member on the first line.
Relationship: For each person listed, write the type of relationship this person has to the principal member of the unit (examples: self, spouse, child, common law partner).
Gender: For each person listed, place a check mark in the box that applies for the person’s gender. If you do not wish to indicate gender, place a check mark in the box for “do not wish to identify”.
Relationship and gender only need to be indicated once for each person.
Type of Income: The current gross monthly income from each and every source for every household resident must be reported and documented, except for those persons who are financially dependent.
- For each person who is not financially dependent, write the type of income received for each source of income. If there is more than one source of income received for one person, list each source on a separate line. If the number of lines is not sufficient to list all sources, add additional pages. See Income Documentation below for information about each source of income to report.
Gross Monthly Income: For each source of income listed, write the gross monthly amount of income received for that type of income.
Proof of Income: Attach photocopies of income documentation for all types of income you list on the form. Do not attach original documents. See Income Documentation below for information about the types of income documentation required.

Table 2 – Expected Changes to the Household within 1 year

Complete this section only if you anticipate persons to move-out or move-in to your unit within 1 year of the date of the application.

Household Declaration:

Write the first name, last name, name of the city where the form is signed, date the form is signed, and the signature of the principal member for the unit in this section of the form.

Income Documentation

The following types of income must be reported under the FCHI-2 agreement for Rental Assistance from CMHC. The types of documentation required for each type of income are listed below.

Complete income documentation is required and must be submitted with your Request for Rental Assistance Annual Household Declaration form to apply for and receive Rental Assistance from the co-op.

2023 Notice of Assessment from Canada Revenue Agency: Required from all non-dependent persons (18 years of age and older) residing in the unit.

The CMHC rental assistance program requires your co-op to complete a review of your reported income compared to your NOA(s). If your total household income per the NOA(s) is higher by $25.00 gross per month, or $300.00 gross for the year, than previously reported, the co-op is required to retroactively re-assess your housing charge rate using the household income on the NOA(s).

Canada Revenue Agency is encouraging everyone to access their NOA online through My Account. You can also phone CRA at 1-800-959-8281 to request your NOA. Your Social Insurance Number, full name, date of birth, address and a prior year assessed return or NOA are needed to verify your identity.

- Employment Income: Copies of three (3) of your most recent consecutive pay stubs covering a full 2-month period, OR a letter from your employer on company letterhead stating your gross salary and how often you are paid (monthly, semi-monthly, every 2 weeks, etc.). If your income varies more than 20% from pay to pay, recent consecutive pay stubs covering a full 3-month period are required.
- Employment Insurance (El) or Workers Compensation (WCB) Benefits: A copy of your most recent benefit stub or proof of benefits.
- BC Benefits (BCB): A letter from your worker stating the type and amount of Shelter and Support benefits, OR your Confirmation of Assistance page from www.myselfserve.gov.bc.ca.
- Persons with Disabilities (PWD) Benefits: A letter from your worker stating the type and amount of Shelter and Support benefits, OR your Confirmation of Assistance page from www.myselfserve.gov.bc.ca.
- Canadian Pensions:
  - Canada Pension Plan (CPP) Benefits: A copy of your current bank statement showing the CPP benefit deposit and your 2023 T4(P) income tax form.
  - Old Age Security (OAS) and Guaranteed Income (GIS) Benefits: A copy of your current bank statement showing the OAS benefit deposit and your 2023 T4(OAS) income tax form.
  - BC Senior’s Supplement: A copy of your current bank statement showing the Senior’s Supplement deposit and your 2023 T5007 income tax form.
- Other Pensions: Written confirmation from the provider of company pensions, foreign pensions (converted to Canadian dollars), and superannuation.

Registered Retirement Income Funds and Registered Retirement Savings Plan Withdrawals: Copies of all 2023 TRIF and T4RSP tax slips.

Interest and Investment Income: Copies of all 2023 T5 and T3 tax slips.
Bursaries, Scholarships, Grants and Awards: Documentation from the provider, showing amounts and dates.
Foster Care and Respite Care Fees: Copies of your payment summary or contract.
Child Support and Spousal Support Income: A copy of the legal agreement OR court order OR Family Maintenance Enforcement Plan statement, OR copies of cheques received for income, OR a copy of a lawyer’s letter stating support payment amounts, OR a letter from a competent authority stating name of the beneficiary, amounts paid and the payment frequency and dates.
Child Support and Spousal Support Payments: A copy of the legal agreement OR court order OR Family Maintenance Enforcement Plan statement, OR copies of cheques paid, OR a copy of a lawyer’s letter stating support payment amounts, OR a letter from a competent authority stating name of the beneficiary, amounts paid and the payment frequency and dates. Payments made are deducted from income reported.
Self-Employed or Seasonal Earnings: A copy of the complete 2023 income tax return, including Statements of Business Activity (if self-employed) and a copy of the Notice of Assessment from Canada Revenue Agency. If the self-employment work is recent, a solemn declaration of income and expenses forecast for the year is sufficient. This income will be verified retroactively to confirm the estimated income amounts.
Tips: A written statement of the amount of tips received and the period of time the tips were earned.
Wage Replacement Plan: A copy of your most recent benefit stub or proof of benefits.

Other Income: Please contact me to discuss the documentation required.